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There are plenty of considerations that you can make when picking interactive displays for business collaboration, but how to choose the best solutions for the meeting room from various brands?
Currently, unresponsive technology and a lack of real interaction and collaboration mean that many management figures in office spaces are losing out on potential staff insights. At the same time, other business structures miss the chance of gaining a consensus over important internal decisions.
One way to make the most of your meeting room potential is to implement interactive display technology capable of bringing a fully collaborative, interactive experience for all participants in the companies. The key benefit is to encourage the sharing of ideas and higher levels of comprehension among colleagues.
In this post, we’ll take a more in-depth look at how your business can supercharge its collaboration by using interactive displays in the meeting rooms, conference rooms, or even huddle rooms.
Table of Contents:
How to Choose the Best Interactive Display for a Meeting room?
5 Tips to Pick the Best Interactive Displays for Business Collaboration
What is an Interactive Flat Panel Display?
Interactive flat panel displays take the form of large multi-touch screens that have embedded with an operating system. The inclusion of its OS means that the interactive flat panel displays can act as its collaborative meeting platform – without the need for external administrative preparation, not just a traditional multi-touch display.
Interactive flat panel displays are intuitive enough to host entire meetings, huddle room meetings, video conferencing, training courses, or collaboration sessions in a way that involves all participants.
While some companies still rely on projections and whiteboards, interactive flat panel displays can show participants details, charts, and multimedia in full, rich, 4K clarity. Built-in apps and cross-platform functionality mean that managers or meeting holders can orchestrate their content with confidence, and participants can contribute to the information on show remotely.
How to Choose the Best Collaboration Displays For Meetings?
It’s fair to say that business collaboration techniques have already come a long way in the 21st century, and interactive flat panel displays represent a significant next step in adding a truly interactive element to the office meeting room. In addition to the interactive flat panel display price, there are plenty of considerations that you can compare and review when picking the ideal solutions for your business from various interactive flat panel display brands, let’s review from the hardware side:
1. Hardware Specifications
One of the most significant things to consider is the type of hardware you’re looking to use in your interactive displays.
1.1 Resolution
Resolution can play a vital part in the experience your meeting room offers to both employers and employees.
While smaller-scale huddle rooms can use 1080p FHD displays, larger meeting rooms, board rooms, and fully immersive suites benefit from a 4K/ UHD (3840 x 2160 pixel) resolution.
Because the quality of interaction is paramount to our displays, AG Neovo uses a 4K resolution for all of AG Neovo Meetboard interactive displays for business.
1.2 Size
Naturally, size matters too.
When deciding on the size of an interactive flat panel display to suit your business needs, take a moment to consider the size of the meeting room. It’s also worth thinking of the size of the potential audiences you’ll have for your interactive screen.
There’s no specific rule when choosing a display screen size that fills the meeting room. Typically, 65” is fine for small-to-medium sized spaces or huddle space (less than 5 persons), while 75” is suitable for a medium-sized meeting room (5~10 persons), and 86’’ is perfect for a board room area and beyond (more than 10 persons). AG Neovo provides 65”, 75”, and 86” to meet any of your meeting rooms’ requirements.
1.3 Connectivity
As a meeting platform, connectivity is another vital facet of a high-performance interactive flat panel display.
An interactive display can allow all meeting participants to wirelessly connect via their own notebooks and smartphones, video conferencing equipment, or other internet-enabled devices – helping to make an impression for clients and board members alike.
From Integrated System Europe (ISE) 2020, we can see lots of the collaboration technologies or devices for meeting rooms shown in the show from Futuresource review, published on AV magazine website. So, the connectivity connections also need to be taken into account:
HDMI, VGA, DisplayPort signal inputs: these inputs allow you to connect to external PC and laptops if any meeting participants or meeting guests would like to use their laptop for presentation purposes.
- PC Slot: This enables you to connect to an optional windows-based PC module.
- USB: This connectivity allows you to connect with external devices, like a storage hard drive, to share or save your files from USB. You can also connect to a webcam, wireless dongle, or video conferencing devices.
- LAN & Wi-Fi: Whether you use Ethernet or Wi-Fi, the interactive flat panel display allows participants to access the Internet.
1.4 Touch & Stylus
Touch functionality is a key feature for interactive flat panel displays. It allows participants to write, annotate and operate the platform using either their fingers or a stylus and enables multiple users to draw on the display for group discussion.
But there are some considerations you need to make when it comes to touch functions. Most interactive flat panel displays support 20 touch points – but this is only from a hardware perspective. This means that although your display has a higher capacity for points, the operating system might limit the flat panel to just 10 touch points. Although the limited points are still considered fine for multiple users to write or draw for group discussion.
If you would like to use Windows OS, this operating system will allow as many as 20 touch points. Though, if you would like to use your macOS laptop, you will need to download a driver and install Mac gestures to the display.
Thinking about the meeting scenario, group discussion for idea collaboration will be very important, AG Neovo Meetboard interactive display for business bundles in two stylus pens that are capable of being operated simultaneously.
2. UI & UX Designs
2.1 Onboard Operating System
When considering your hardware, it’s essential to take the time to weigh up whether your interactive flat panel display is integrated with any onboard operating systems or your display acts only as a large multi-touch screen. Today, many competent interactive displays embed Android OS, allowing you to start meetings in an instant. AG Neovo Meetboard offers an all-in-one design in this respect, allowing users to tap into its built-in Android OS, you can immediately turn on the interactive display and go for your meeting without the need to connect to any external equipment, like a PC system.
This design is particularly vital when you’re having a huddle meeting, urgent meeting, or some participants bring a laptop for a meeting.
Usability is one of the biggest concerns among adopters of interactive flat panel display technology. Investing in advanced collaborative hardware is a significant show of ambition and adaptability, but it won’t amount to much if managers are unable to use the screen.
Before purchasing an interactive display for your business, be sure to take a moment to explore its user interface and the user experience it offers. For meeting purposes, time efficiency and productivity are the key consideration for hosting a meeting. The user interface or any function design should be easy to understand and easy to use, letting all meeting participants engage in the meeting without wasting time on the display operation.
2.2 Home Screen
Some high-performance and relatively low-cost displays have a habit of under-investing in the user interface or utilize a complicated UI which can lead to confusion among users.
AG Neovo’s Meetboard interactive displays feature a simplified and aesthetic Android UI that springs into action as soon as the home screen launches. There are merely the initial options of choosing a file for your presentation, mirroring mobile devices, launching an application, or initiating annotation functions.
The Meetboard UX is aided by helpful indicators that show the interactive flat panel’s connection status, such as whether a LAN is working or any USB device is connected.
2.3 Annotation Tools
Furthermore, AG Neovo Meetboard provides the best experience by utilizing an intuitive annotation toolbar capable of offering useful functions with less learning curve when users interacting with the flat panel display in real-time.
Again, it’s worth taking some time to explore your needs when picking the right interface for your meeting room. This decision is significant if you’re not the most confident user of collaborative technology. Interfaces can run on different operating systems, so they are liable from model to model, depending on the manufacturer.
3. Business Meeting Collaboration
Of course, the aim of the game is collaboration.
But what form of collaboration suits your business needs the most? Are you primarily looking to mirror your displays? Or are you aiming to support and annotate a series of different files in front of dozens of employees? Also, when you are finishing with your meeting, how will you share meeting minutes or how to save your brainstorming ideas or consensus for the follow-up?
Here, you must be aware of just what you’re buying.
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3.1 Support Multiple File Formats
Because many interactive flat panel displays are integrated with an Android-based OS, it’s important to make sure they also support Microsoft Office file formats, like Word, PowerPoint, Excel, and PDF – as these files are very commonly used by businesses. Meetboard comes preloaded with WPS Office, an application that supports both Office and PDF files.
3.2 Mirroring from mobile devices
Consider the mirroring capabilities of your interactive flat panel display. BYOD has been the trend for businesses, where working on tablets and mobile phones have become common behavior today, while 67% of employees use personal devices at work. So how easy would it be to offer collaboration in your meetings from these mobile devices while checking whether there’s any mirroring application integrated within your flat panel and how it works?
AG Neovo Meetboard integrates ScreenShare Pro, enabling an easy-to-connect gateway to your meeting participants’ mobile devices, and the display is capable of showing up to four devices mirrored on the screen simultaneously. The participants are able to draw or write on their own mobile devices and mirror their contents to the Meetboard.
While it’s not considered essential to some, given the role that mobile devices play in bringing interconnectivity to meeting spaces, it’s worth taking a look at whether or not your interactive flat panel display developer has a dedicated mobile app for added connectivity – should this feature suit your needs.
3.3 Cloud Drives
Cloud connectivity is another collaborative tool that’s being viewed with increasing importance, as most of us saving and sharing documents via cloud drives.
Meetboard provides cloud drive shortcuts so that you can save files back to your cloud drives on Google Drive or OneDrive. Some older devices may be unable to offer satisfactory cloud-based connections, meaning the prospect of more unnecessary wires. Connections to both OneDrive and Google Drive should be regarded as essential to businesses nowadays.
3.4 QR Code Scan and Save
AG Neovo constantly looks at fresh ways to ensure that your approach to collaboration is as seamless as possible, and the Meetboard series supports QR Code scanning to provide fresh avenues for mobile devices to download files with ease. You’ll no longer need to use your mobile phone to take a picture to save your meeting files and spend time using a document application to adjust to the images. QR Code scan and save is able to download exact files as you see them on the Meetboard.
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3.5 Embedded Email Application, A “Must Have” Feature!
Sharing by email is a unique feature within the Meetboard interactive whiteboard app based on the consideration of different meeting scenarios occurring all the time, like Internet/Wi-Fi connection problems, privacy and security issues, etc.
While many displays can share annotated contents by saving files to a connected USB or cloud drive, AG Neovo’s Meetboard goes on the extra step. One of the biggest problems in meeting room scenarios is USB connectivity, with access to storage devices prohibited due to security issues and virus concerns. So, how can you save files and take them with you?
There’s also the issue of privacy. Why should anyone log in to their Google account to access files while in a meeting room? If you forgot to log out after you save your files, you might expose your account information or every file in your cloud drive.
Additionally, in some scenarios, Wi-Fi is also restricted in the meeting room or the entire company. How can you share or mirror your presentations or files from your mobile devices to the interactive flat panel display? Or even use QR Code scan and save as AG Neovo offers?
Meetboard interactive displays for business help to alleviate the stress of connecting accounts by offering its own integrated email function as LAN connections are well set up and controlled in every company. You can directly compose emails from the Meetboard app and send out the files without the need to use an external PC. Before the meeting, you can send your file to the Meetboard email account, so you don’t need to bring a laptop to the meeting. When the meeting finishes, you can also use Meetboard to send out the meeting minutes, just like you send out an email like the way you are doing every working day.
The most important advantage of the email function that differs from various sharing functions is the efficiency of bringing all your attendants in line with the meeting conclusion. Unlike saving files into a USB drive, or cloud drives, where the files are saved by individuals. In this case, the files would still need to be sent to others again from whoever saves the files, queuing to save files to USB drives or cloud drives one-by-one, or asking whoever saves the files to email them out later on.
With Meetboard, once you capture all of your team’s ideas, you can instantly compose an email that can be sent to all participants at once – keeping your teams in line with the meeting consensus for follow up.
Contact us to request a demo. Click here to know more about AG Neovo Meetboard.
5 Tips to Pick the Best Interactive Displays for Business Collaboration
1. Screen Sizes : always keep your audience in mind
The most important consideration is your audience. Interactive flat panel displays can suit different meeting rooms, but the overall goal should be to create a system that keeps employees, clients, and board members engaged. If your teams typically consist of around a few members, it could be best to save money and buy a 65” screen. If a meeting room typically squeezes in over 10 personnel, it could make more sense to invest in a larger flat panel display to keep everyone engaged.
2. UI/ UX Design : cater to all potential users
Caters to your strengths and those of prospective users. In certain industries or traditional companies, there may be managers who are unaware of more modern collaborative practices. In this case, spend more time looking for user-friendly models as opposed to those that are brimful of complex features. Be sure to look out for user reviews too, which will often cover ease of use.
3. Multiple File Formats And Cloud : drives compatibility
When exploring your interactive flat panel display options, take some time to look at the types of presentation files your business uses. Compatibility is an often overlooked part of the buying process for collaboration tools but can save users plenty of hours in getting up to speed with things.
4. Screen Mirroring from BYOD Users
We live in an interconnected world. So much so that lots of business is conducted on mobile devices today. Consider the mirroring capabilities of the displays you wish to buy, and check if the interactive flat panel display you’re looking for wireless screen mirroring from mobile devices or collaborative apps like ScreenShare Pro.
As one of the industry’s most coveted apps, ScreenShare Pro offers the possibility of simultaneous mirroring from up to four devices at any one time. Such features can be a real asset to businesses that have more remote workers.
5. Email to All : keep in line with the results
How will you share your information post-presentation? It can be a troubling and time-consuming thing to email presentations to all participants following a meeting. But AG Neovo features a unique asset in that its built-in email function can send fully detailed, annotated swathes of data to all users with ease.
If you intend on bringing convenience to the distribution of meeting minutes, then this particular factor could be vital.
Contact us to request a demo. Click here to know more about AG Neovo Meetboard.
Conclusion
Interactive flat panel displays are a giant evolutionary leap for company collaboration practices. They enable a level of meeting and conference room engagement that’s never been possible before, with high-quality multimedia content and interactive features that can be digested and edited in real-time.
The technology may appear complex at times, but with the right operating system and wireless screen mirroring compatibility, many interactive displays can be operated with ease and a relatively small learning curve to managers and employers alike.
AG Neovo has looked to prioritize ease-of-use alongside comprehensive business collaboration technology within its Meetboard interactive flat panel display series. Dual-stylus annotations and multi-device compatibility are intertwined in an Android-based operating system that’s designed to be instantly recognizable and understandable to users.
With the added option of a range of sharing functions, AG Neovo Meetboard interactive flat panel displays help you and your team stay on the same track after your meeting and provides your business with the technological platform to collaborate in confidence long into the future.